By: Jodi Reid
As many self storage business owners know, the tasks in the day seem to outnumber the hours needed to complete them. This is especially true for smaller facilities where employees have to serve multiple functions in order to get the job done. Time is invaluable and learning how to effectively manage it during the workday can make a world of a difference. Here are some tips to help you manage your time:
Avoid multitasking – While multitasking might seem like a good idea initially, you will end up wasting time instead of getting things done. Various studies have discovered that only about 2 percent of the population can efficiently multitask. Your time would be better spent concentrating on one task at a time and seeing it through to completion.
Make use of technology – Use technology to make some of your daily duties quicker and easier. If your self storage business is still storing client information on paper in file cabinets, transfer these to a spreadsheet or database. This will make them easier to access and search. You can also use the calendar feature on your PC to organize meetings and deadlines so that all your information is in one centralized location.
Make a priority list – It is easier to accomplish important objectives for the day if they are clearly outlined. List your duties according to order of importance and set a time limit to complete each one. This will help to ensure that things not only get done, but are also completed within a reasonable amount of time.
Avoid digital distractions – While technology can help to organize your self storage business, it can also be a source of distraction. Browsing social media sites or catching up on emails that are not work-related can take time away from doing important work. Discipline yourself so that you will only engage in these activities during a lunch break or when you have downtime.
Delegate tasks – As a self storage business owner, you do not have to handle everything yourself. If you have reliable and knowledgeable employees, appoint some of your most time consuming duties to them. Before doing so, however, properly train your employees and ensure that they understand exactly what is required.
While you may not be able to add extra hours to the day, you can maximize the hours you do have by carefully managing your time, which will in turn have a positive impact on your self storage business.